Director of Maintenance and Operations Academy
2024 Registration is Now Open!
Note: For 2023, the last session of the academy will be in person at our Fairfield, CA location, and the remainder of the classes will be 100% online. Students have the option of attending the last session online if they desire to do so. The program features live online instruction as well as a few select self-paced classes.
Remaining Class Schedule for 2023 (8 am to 3 pm PST)
- December 7, 8
Class Schedule for 2024
(Friday 09:00 AM – 03:00 PM PST, Saturday 08:00 AM – 03:00 PM PST)
- February 9th & 10th
- March 8th & 9th
- April 5th & 6th
- May 10th & 11th
- June 7th & 8th
- September 5th & 6th
- October 4th & 5th
- November 1st & 2nd
COURSE DESCRIPTION
A complete curriculum called the Director of Maintenance and Operations Academy has been developed to give seasoned maintenance and operations directors new skills or improve their current ones. This 8-month academy, developed by experienced school district maintenance and operations supervisors, school administrators, and other school leaders, consists of a broad base of education and training in the classroom setting, online with both synchronous and asynchronous instruction, and by practical application. The academy will provide participants the chance to broaden their skill set in a tough yet supportive setting that emphasizes industry best practices. Specialized assignments and class projects are completed both alone and in small groups. Participants who finish the course satisfactorily will be awarded a TSS Director of Maintenance and Operations Certificate.
Topics Covered During Academy
- The Importance of School Maintenance
- Preventative and Deferred Maintenance
- Maintenance Standards, Quality Assurance
- Master Facility Planning
- Opening and Closing of Schools
- Transportation
- Photovoltaic Systems
- Integrated Pest Management
- Hazardous Materials and Toxins
- Construction Finance and Management
- Budget and Finance
- Personnel Administration and Human Resources
- Supervision
- Purchasing
- Community, District Relations, and Customer Service
- Public Speaking and Board Presentations
- Risk Management
- Leadership
- Operations
- Food Service
- Business Writing and Communications
- Technology and Information Systems
BASIC STUDENT LEARNING OUTCOMES
The participants will be able to:
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Acknowledge how and why maintaining a good school is one of the most crucial factors in ensuring student success.
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Become knowledgeable and develop the skills necessary to be a successful maintenance and operations director.
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Identify best practices for school districts in areas such as construction, financial management, budgeting, and other crucial ones for a successful maintenance and operations director.
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Demonstrate knowledge and skills needed to be an effective leader and supervisor for a school district.
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Build a strong relationship with district stakeholders and be mindful of and adept at implementing techniques to foster positive relationships across districts and the community.
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Enhance each director of maintenance’s skill set in areas where they are lacking, while enhancing their strengths.
COURSE REQUIREMENTS
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Attendance and Participation –Participants are expected to attend and contribute to all sessions and must attend all classes in order to receive the certificate. If an emergency arises, one session may be made-up by writing an academic paper pre-approved by the program’s instructor or other agreed make-up assignments.
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Group Projects – The students will take part in a variety of group projects in class. Students may be required to take on many tasks during these group projects, such as facilitator, scribe, group leader, etc.
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Presentation – Participants are required to present a 45-minute PowerPoint presentation. One Topic will be chosen by the student and another by the instructor. Student-chosen presentation topics must also be approved by the instructor.
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Practicum/Project – Participants will select an appropriate practicum which will be due by the end of the course. The practicum can be a variety of activities, including taking on a needed District project or a specific interview with an experienced M&O director, architect, construction manager, etc. The practicum topic/project must be agreed to by the instructor.
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Other Assignments – Other assignments will be given on a variety of topics with the goal of honing the skills of the class participant.
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Assessments – To gauge learning, evaluations will be conducted on a regular basis. A final test marks the end of the academy and passing it is a requirement for graduation.
Course Curriculum
| The Importance Of School Maintenance | |||
| M&O Pre-Assessment | 7 days | ||
| Introduction and the Importance of School Maintenance | 00:00:00 | ||
| Grand Jury Assignment | 30, 00:00 | ||
| M+O Academy Week 1 Quiz | Unlimited | ||
| Preventative and Deferred Maintenance | |||
| Maintenance Planning | 00:00:00 | ||
| Deferred Maintenance Plan Assignment | 30, 00:00 | ||
| Maintenance Standards and Staffing | |||
| Maintenance Standards and Staffing | 00:00:00 | ||
| M&O: Staffing Exercise | 30, 00:00 | ||
| M+O Week 2 Quiz | Unlimited | ||
| Operations | |||
| M&O: Operations – Custodial | 00:00:00 | ||
| MEMO Summer Vacation & Cleaning | 00:00:00 | ||
| COVID Review | 00:00:00 | ||
| Operations Quiz | Unlimited | ||
| Opening and Closing Schools | |||
| M&O: Opening and Closing of Schools, Furniture and Equipment Replacement | 00:00:00 | ||
| Quiz on Furniture Disposal, School Closure & Areas of Concern (Force Account, OSHA/OCR Inspections | Unlimited | ||
| Hazardous Materials and Toxins | |||
| M&O: Hazards, Toxins and Disaster Preparedness | 00:00:00 | ||
| Quiz on Hazards, Toxins & Disaster Preparedness | Unlimited | ||
| M+O School Guide | 00:00:00 | ||
| Grounds | |||
| M&O Grounds | 00:00:00 | ||
| Photovoltaic Systems | |||
| M&O: Solar Asset Management | 00:00:00 | ||
| Quiz on Solar (Photo-Voltaic) Presentation | Unlimited | ||
| 8th September 2023 Maintenance and Operations Video – Part 1 | 00:00:00 | ||
| Master Facility Planning | |||
| IR A-22 DSA Exemptions | 00:00:00 | ||
| Facilities Master Plan | 00:00:00 | ||
| The FMP Process Presentation | 00:00:00 | ||
| Facilities Master Planning and Project Process Quiz | Unlimited | ||
| Food Service | |||
| M&O: Food Service | 00:00:00 | ||
| 13th October 2023 Maintenance and Operations Video – Part 1 | 00:00:00 | ||
| Integrated Pest Management | |||
| Integrated Pest Management | 00:00:00 | ||
| Healthy School Act Links | 00:00:00 | ||
| HSA Factsheet | 00:00:00 | ||
| HSA Compliance Childcare Packet | 00:00:00 | ||
| IPM Quiz | Unlimited | ||
| Supervision | |||
| Supervision & Frisk | 00:00:00 | ||
| FRISK Sample Letters | 00:00:00 | ||
| Supervision & FRISK Quiz | Unlimited | ||
| FRISK | 00:00:00 | ||
| 14th October 2023 Maintenance and Operations Video | 00:00:00 | ||
| Public Speaking and Board Presentations | |||
| M&O Public Speaking and Board Presentations | 00:00:00 | ||
| Presentation Topic (PowerPoint) | 365, 00:00 | ||
| Public Speaking Powerpoint | 00:00:00 | ||
| M&O Practicum/Project | 150, 00:00 | ||
| M+O Public Speaking Quiz | Unlimited | ||
| Technology and Information Systems | |||
| Technology & Information System | 00:00:00 | ||
| M+O Technology Quiz | Unlimited | ||
| 9th September 2023 Maintenance and Operations Video – Part 1 | 00:00:00 | ||
| Customer Service | |||
| Customer Service | 00:00:00 | ||
| Customer Service Quiz | Unlimited | ||
| Budget and Finance | |||
| Budget & Finance | 00:00:00 | ||
| Director’s Role in the Budget Process Handout | 00:00:00 | ||
| Budget and Finance Quiz | Unlimited | ||
| Risk Management | |||
| Risk Management | 00:00:00 | ||
| Risk Management Workshop | 00:00:00 | ||
| M+O Risk Management Quiz | Unlimited | ||
| Overview of Insurance | 00:00:00 | ||
| Overview of Insurance and Self Insurance Programs | 00:00:00 | ||
| Insurance and Self Insurance Quiz | 1 year | ||
| Purchasing | |||
| Business Writing and Communication | |||
| Essentials of Professional Writing | 00:00:00 | ||
| Essentials Of Writing Quiz | Unlimited | ||
| 9th September 2023 Maintenance and Operations Video – Part 2 | 00:00:00 | ||
| Personnel Administration and Human Resources | |||
| Personnel Administration & Human Resources | 00:00:00 | ||
| Human Resources Best Practices 2022 Presentation | 00:00:00 | ||
| Progressive Discipline Activity 2022 | 00:00:00 | ||
| HR Supplemental Handouts | 00:00:00 | ||
| HR Progressive Discipline Activity | 00:00:00 | ||
| M&O HR Quiz | Unlimited | ||
| 19th May 2023 Combined Academy Video | 00:00:00 | ||
| Transportation | |||
| Transportation for M&O Directors | 00:00:00 | ||
| Transportation Powerpoint 2022 | 00:00:00 | ||
| M+O Transportation Quiz | Unlimited | ||
| Transportation Services | 00:00:00 | ||
| 4th November 2023 Maintenance and Operations Video | 00:00:00 | ||
| Construction Finance and Management | |||
| Construction Finance & Management | 00:00:00 | ||
| Delivery Methods Quiz | Unlimited | ||
| 3rd November 2023 Maintenance and Operations Video | 00:00:00 | ||
| Community, District Relations and Customer Service | |||
| Leadership | |||
| Effective Leadership in an Everchanging Landscape | 00:00:00 | ||
| 8th September 2023 Maintenance and Operations Video – Part 2 | 00:00:00 | ||
| 13th October 2023 Maintenance and Operations Video – Part 2 | 00:00:00 | ||
| Special Education | |||
| Special Education and Stress Management For M&O | 00:00:00 | ||
| 00:00 | |||
| Emergency Plan | 00:00:00 | ||
| M&O Special Education Quiz | Unlimited | ||
| Final Exam | |||
| Sample Interview Questions | 00:00:00 | ||
| Director of Maintenance and Operations Final Exam | 02:00:00 | ||
| “The Principalship – Speaking from Experience” | Unlimited | ||
| Director of M+O Academy Final Session Powerpoint | 00:00:00 | ||
Course Reviews
Related Courses
29 STUDENTS ENROLLED
Giving Me The Tools I Need To Succeed!
Total School Solutions Maintenance and Operations Training gave me a deeper understanding of things I face on a day to day basis. As a fairly new director, I was given valuable information to help me grow in areas such as budgets, construction, bond allocations, employee evaluations and discipline, preventative maintenance, staffing needs, and many others. There were several guest presenters that brought with them a vast array of knowledge and skills that I will find useful well into the future. Thank you for the jump start on my new career!
Robert Dias, Jr.
MOT Director
Bass Lake Joint Union Elementary School District
As a first-time M&O director, I appreciate the real-time information that we receive in the back-to-back training sessions. Twenty three M&O directors from all around the State of California meet in a classroom for two days at-a-time and exchange experiences with issues, problems, and things that go right for us. Some of us are new to our positions and some have been doing this for many years. Everyone brings with them a set of experiences that others find very useful. The instructors have vast knowledge of the field and they, together with the guest speakers they bring in, provide the group with information that is new to almost all of us. Every class session I hear someone say “I can’t wait to get back and try that in my district”. I’m finding the program to be very worthwhile. It’s certainly making us aware of all the regulation items that we’re not doing and should be doing.
Bruce Wilke
Director-Maintenance, Operations, & Facilities
Livermore Valley Joint Unified School District
I have worked in the Facilities Department for twenty-four years and was recently promoted to our District’s Director of Maintenance Operations and Transportation. The comradery and relationships formed in these highly informative and valuable sessions are going to last well beyond the classes themselves. I have obtained so much insight and information from the leadership and skilled presenters brought in for our sessions that I would not have had otherwise.
I completely recommend this program and know that anyone attending would benefit from the treasure-trove of information and years of experience these sessions bring to the group of attendees. You will not be disappointed – I urge you to enroll now.
Sincerely,
Director of Maintenance Operations and Transportation
Ocean View School District
I am excited to recommend the Total School Solutions – Director of Maintenance & Operations class! TSS is paving the way in providing training for District Management. TSS covered a wide variety of topics from Maintenance and Operations, to Technology and Transportation.
The class is very interactive and the round table discussions provided answers to a host of challenging questions. The camaraderie and networking with my fellow classmates will last a lifetime. I am very excited to move forward in my career with the knowledge and expertise I have received from this course.
Thank you,
Darren Fort
SCESD Maintenance Supervisor
Great Tool
The Maintenance and Operations academy at Total School Solutions is a great tool for all those interested in a lead position in this department. It is a well organized curriculum with speakers from different departments across the state related to the operation of the school district. I learned about the many agencies and compliance requirements for this department and gave me the confidence to consider applying for a director position.
Not only did I have a great learning experience, I also built a great relationship, and I have the support of my cohort when a new challenge comes up.
Yuriana Torres
Operations and Facilities Planning
Richland School District
Director of Maintenance and Operations Academy
Excellent program. Provides the tools needed to excel at your district. Very supportive teachers.
Maintenance and Operations course
Great Class!!! If you’re looking to grow within your district or have a better idea of the challenges, you’re current Director, Facilities Team and CBO face take this class. You will be given the tools you need to succeed in your current of future position. The class will also open opportunity to other positions in district you may not have thought about taking. Brent G
M/O Class
A lot of knowledge taught that you cannot learn on your own.
A very friendly and helpful staff thanks for everything.
Awesome program
This academy was awesome. The ten month program was very knowable, the instructors Joe and David were very thorough and clear on all the materials they went over with us. I have learned a lot from attending this program. I’m already incorporating things that I learned into my district and my day to day routine. I recommend this academy to anyone who wants to gain knowledge on M&O directors and district procedures.
M&O Certification Course was superb
David and Joe were excellent instructors. Information provided during the year long course will be valuable for years to come. Course is highly recommended for anyone in the field.